1. Plan in advance Depending on the size of your conference, planning should be made as early as possible.
2. Set a time scale .
3. Plan the ideal size of your conference Conferences can vary a lot in size. In the planning stage it is advisable to decide what sort of event you would like to organise, how many participants, how many speakers, the length of the conference, etc. The main constraint would be probably your budget, and that takes us to the next point.
4. Set a budget Ultimately we have to bear in mind when organising a conference that our main constraint is probably monetary. The ideal process is to define what will make your conference successful: Location? The speakers? The entertainment? The catering? All these elements can contribute to the success of a conference, but they also affect your costs. Plan two or three different budget levels and go for the one that is more likely to make your conference successful. 5. Choose your speakers No matter what your niche is, it is very likely that the quality of the speakers can make the conference successful. In many fields, speakers are the stars of the conference, and attendance can be affected by their quality. If good speakers are hard to find, plan well in advance.
Regards,
AA.
Forming a committee by getting experts in different field involved. This would help facilitate the process. Team work is key...
Getting to know universities that hosted past conferences and asking useful questions about effective planning process.
Step 1: Decide on a suitable conference theme.
Step 2: Mobilize your team members to work with.
Step 3: Prepare a budget and business plan
Step 4: If you do not have sufficient funds try write or apply for sponsorships/grants
Step 5: Hold meetings from time to time until a final conclusion is reached as per venue, finance and so on
Step 6: Book the right venue
Step 7: Arrange for projector(s), public address system and other important materials, equipments or facilities
Step 8: Invite your guest speakers.
Hold meetings from time to time in preparation for the conference proper
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