A project proposal is a core document the helps you sell a potential project to sponsors and stakeholders. A project proposal is unique to each project, of course, but the format is basically the same, if you follow a basic outline
- Project Summary The goal of this section is to present the reasons for doing this project as well as stating all of the project's objectives. In this section in particular it is very important to write concisely and clearly. Some project professionals even suggest writing the project summary last. Before you begin writing you should be able to answer the following questions:
- Why are you doing this project?
- What will you be doing?
- How will you be doing it?
- Who will be doing it?
- Where will it be done?
- How long will it take?
- How much will it cost?
- 1.) Project Background Explain what needs/problems you are trying to solve, and why these needs/problems are worth solving. You should also provide a brief setting and history behind the project. This section should be no more than a page. Include references to supporting documentation, such as research papers and articles. This information can be placed in the index at the end. 2.) Project Objectives State explicity what goals the project is aiming to achieve.
- Objective 1
- Objective 2
- Objective 3
- Project Methodology This sections details the plan for how the project objectives will be achieved. It usually starts with a description of the overall approach. Then it provides details on methodology, the population being addressed, and how anticipated problems will be managed.
- 1.) The Project Approach Summary Write a few short paragraphs or bullet points on your overall approach to the project. Include how the project team will be organized, what development and collaboration tools will be used, and how the plan will be updated along the way. 2.) Work Breakdown and Task Time Estimates In this section you should create a detailed project schedule. Make a list of tasks that will be performed for this project, make sure the list is detailed enough and the tasks broken down enough to expose risks and make reasonable estimates in man hours required. You may want to include a milestone chart in this section. For a great example of a project schedule, go here. 3.) Project Deliverables Make a list of project "deliverables." (These are the products, information, reports, etc that will be delivered to the client at the end and throughout the duration of the project). Make sure to include a description of the deliverable and an estimated delivery date.
- Project Risk Management This section details the major project risks and delineates the plans to alleviate or control them. Make sure to address each risk's likelihood of occurring as well as its impact on the project and the organization. 1.) Risk Management Plan This is the detailed plan of action to minimize and contain any risk factors that may come up as the project progresses. 2.) Risk Register Be sure to include this line-item list of risks and counter efforts. Project Costs In this section you will need to estimate the overall cost of the project. 1.) Project Budget A detailed, line-item budget should be divided into categories such as salaries, fringe benefits, travel, supplies, and equipment. Make sure to also include any overhead costs (called "indirect costs") that will be associated with the project. 2.) Budget Narrative The budget narrative is basically a list of commentary needed to clarify and justify the figures on your budget. 3.) Additional Financial Statements Some project proposals may require additional financial statements, such as a profit and loss statement, a recent tax return, an annual report, or a list of funding sources.
- Conclusion In this section you should try to tie up all the above information in a short summary that explains the potential value of the project and emphasizes its feasibility.
- Appendix This is where you should put additional charts, graphs, reports, etc. that were cited in the proposal, but were not appropriate to place in the main body of the document.
The most important point is to compensate the responses of the funding foundation's goals. Besides, sure, the language, how reasonable your project content, the support of your idea, applicability, economical and scientific distributions are also very important.
Dear Friend,
Please have a look at these useful ResearchGate link.
https://www.researchgate.net/publication/255993686_How_to_Write_Good_Scientific_Project_Proposals_A_Comprehensive_Guide
Good luck!
How to write a good project proposal?
A good project proposal should cover the following sections well i.e. research problem / problem statement, research objective(s), research question(s), literature review, conceptual framework / research model, research method, pilot test result (if you have which can make the entire proposal more convincing). You can also refer to the following RG links:
https://www.researchgate.net/post/What_are_the_quality_of_good_research_proposal
https://www.researchgate.net/post/Which_is_the_best_way_to_write_a_research_proposal_Before_writing_a_proposal_what_step_should_be_follow_exactly
https://www.researchgate.net/post/How_can_we_write_a_good_research_proposal
https://www.researchgate.net/post/how_to_prepare_an_effective_research_proposal_in_social_sciences
https://www.researchgate.net/post/I_need_help_in_writing_a_proposal_in_research_paper
A project proposal is a core document the helps you sell a potential project to sponsors and stakeholders. A project proposal is unique to each project, of course, but the format is basically the same, if you follow a basic outline
- Project Summary The goal of this section is to present the reasons for doing this project as well as stating all of the project's objectives. In this section in particular it is very important to write concisely and clearly. Some project professionals even suggest writing the project summary last. Before you begin writing you should be able to answer the following questions:
- Why are you doing this project?
- What will you be doing?
- How will you be doing it?
- Who will be doing it?
- Where will it be done?
- How long will it take?
- How much will it cost?
- 1.) Project Background Explain what needs/problems you are trying to solve, and why these needs/problems are worth solving. You should also provide a brief setting and history behind the project. This section should be no more than a page. Include references to supporting documentation, such as research papers and articles. This information can be placed in the index at the end. 2.) Project Objectives State explicity what goals the project is aiming to achieve.
- Objective 1
- Objective 2
- Objective 3
- Project Methodology This sections details the plan for how the project objectives will be achieved. It usually starts with a description of the overall approach. Then it provides details on methodology, the population being addressed, and how anticipated problems will be managed.
- 1.) The Project Approach Summary Write a few short paragraphs or bullet points on your overall approach to the project. Include how the project team will be organized, what development and collaboration tools will be used, and how the plan will be updated along the way. 2.) Work Breakdown and Task Time Estimates In this section you should create a detailed project schedule. Make a list of tasks that will be performed for this project, make sure the list is detailed enough and the tasks broken down enough to expose risks and make reasonable estimates in man hours required. You may want to include a milestone chart in this section. For a great example of a project schedule, go here. 3.) Project Deliverables Make a list of project "deliverables." (These are the products, information, reports, etc that will be delivered to the client at the end and throughout the duration of the project). Make sure to include a description of the deliverable and an estimated delivery date.
- Project Risk Management This section details the major project risks and delineates the plans to alleviate or control them. Make sure to address each risk's likelihood of occurring as well as its impact on the project and the organization. 1.) Risk Management Plan This is the detailed plan of action to minimize and contain any risk factors that may come up as the project progresses. 2.) Risk Register Be sure to include this line-item list of risks and counter efforts. Project Costs In this section you will need to estimate the overall cost of the project. 1.) Project Budget A detailed, line-item budget should be divided into categories such as salaries, fringe benefits, travel, supplies, and equipment. Make sure to also include any overhead costs (called "indirect costs") that will be associated with the project. 2.) Budget Narrative The budget narrative is basically a list of commentary needed to clarify and justify the figures on your budget. 3.) Additional Financial Statements Some project proposals may require additional financial statements, such as a profit and loss statement, a recent tax return, an annual report, or a list of funding sources.
- Conclusion In this section you should try to tie up all the above information in a short summary that explains the potential value of the project and emphasizes its feasibility.
- Appendix This is where you should put additional charts, graphs, reports, etc. that were cited in the proposal, but were not appropriate to place in the main body of the document.
In developing countries good proposals are not considered. Renowned scientist, bureaucrat, highly recognized institute and high budget for construction and instruments are desired for acceptance
Dr. Alhayany has given in detail the basic steps to follow. It's left for you to research further, based on your area of study.
Good luck!
5 Tips for Creating a Better Project Proposal Outline
By Peter Landau
A project proposal is a core document the helps you sell a potential project to sponsors and stakeholders. A project proposal is unique to each project, of course, but the format is basically the same, if you follow a basic outline.
We have even created a free project proposal template to help you structure your document so you don’t reinvent the wheel each time you’re drafting your proposal. This helps you focus on the substance of the proposed plan, while using an easy-to-follow project proposal outline. But before you begin, you need to get in the mind of the people you’re pitching. They’ll have many questions, and you’ll want to make sure all of those are answered in your project proposal document. Such as:
- What’s the problem you’re trying to solve?
- How does the project align with your organization’s overall strategic goals?
- What are the benefits for the user?
- What metrics will you use to measure success?
- What are the deliverables?
- What is the timeframe, what are the deadlines and how do you plan to meet them?
- What are the resources you’ll need to get the project done on time?
- What’s the project budget?
- What are the risks and issues?
- Who are the people responsible for the project and what are their roles?
- How will the project be reported?
Most project proposals (including our template) are designed to help you answer all of those questions as you complete your document. Our project proposal Word template, for example, is broken up into these six basic parts:
That’s the bare minimum, of course. Writing a project proposal is the first step in outlining what the project is designed to accomplish, and our template will help make sure you address all the concerns and questions of your audience. But there are many more ways you can pump up your proposal to make it more effective. Follow these five tips, and you’ll write a winning project proposal every time.
Plan Ahead
First, think of the proposal as a project in and of itself (albeit a small project). Apply all the project management skills and experience you have towards defining the steps involved in creating the proposal, including how long it’ll take and what resources you’ll need to accomplish it.
The best proposal are well researched ones. Include time for research, as well as some float for delayed requests for data. Make sure you’re also planning for when you intend to have the actual presentation. Be prepared for the eventuality that when bring up the idea to sponsors or executives to meet to discuss the proposal, to actually discuss the project in some detail with them at that time. Some curious minded folks might start asking questions of you at the point at which you’re trying to simply set up a meeting… so be sure to have done some preliminary work on the proposal, at a minimum a solid elevator pitch, so you can speak intelligently about it. You don’t want sponsors to shoot down an idea, before it has a chance to get a fair hearing.
Finally, give yourself time to get peer feedback or even mentor or sponsor feedback while you’re drafting and developing the proposal. Ask trusted advisers to review your idea and drafts, as well as provide feedback on mock presentations. Make sure you leave yourself time to incorporate feedback, too.
Write a Super Executive Summary
If you can’t wow your audience in your opening pitch, it’s going to be that much harder to win them over as you go through the finer details of the proposal during your project proposal presentation. You need to write your executive summary so that the project sounds exciting, addresses a problem that needs resolution or defines an opportunity that can be profitable.
Of course, you want to supply an overview of the facts. What is that problem, need or goal? What’s your solution and how do the numbers support that? But you want to draft this section (and present it) with energy. Avoid being too timid with your words or trying earnestly to “just let the data do the talking.” Numbers are only interesting when presented by humans. If you can sweep up the sponsors in your enthusiasm, they’ll be more likely to follow you as you explain the details of how you plan to achieve your goal.
Be sure to further amaze your sponsors by acknowledging an overview of the risks and issues inherent in the project. By noting them up front in the executive summary, you can address how you’ll mitigate them proactively, and avoid letting your audience stew in a state of worry and what ifs. The best executive summary is a roll up of all the research and due diligence you have put into the rest of your proposal.
Get to the Point!
Good writing is, above all, clear and understandable and intended for a particular audience. That goes doubly so for the body of your proposal. You want to articulate the details without getting lost in the weeds, and in so doing lose your audience.
So, what do you do? You stick to the pertinent facts. Trust that you have wowed them in the executive summary, now make your case step-by-step using relevant data to bring your point home. Most readers will not read every single word you write. They will scan your document, looking for data that validates your claim.
Follow our proposal outline template through the body of the document. You’ll be providing the background and history, as well as detailed synopsis of the type of project it is, its scope, industry analysis and competitor research, where relevant. All of these the details that your sponsor is going to want to know should be laid out following the outline, so that it’s simple and easy for them to read quickly.
Pro Tip: Don’t get creative. It’s not the time or place. Once you’ve given them a stunning executive summary, the sponsors are going to want to get down to the nitty gritty of the project, without any unneeded flourishes, in an easily scannable document so that they can make the best decision possible.
Explain How You’ll Achieve the Goal
Your project boils down to the plan that you’ve formulated to get from point A to point B. There can be no dead ends on this route or you’re not going to get approval.
Know the difference between a goal and an objective. Goals are broad, defining the project overall. But that doesn’t mean you can be vague. Again, you want to write a clear, singular and easily understood goal. Objectives are the details about how you will achieve those goals. To do this, follow the old journal rule of the Five Ws: Who, What, When, Where and Why? These objectives must always support your goal, and they should make logical sense in the order in which you set them up.
Here’s an acronym to help you with your objectives: SMART. Everyone wants to be smart, right? In this case, it stands for: Specific, Measurable, Achievable, Realistic and Time. Following this logic, you’ll be able to convince decision makers that your project is not just SMART, but also in good hands.
Show Historic Precedent
You don’t have to reinvent the wheel. There’s likely historical data that gives your current proposal a solid foundation on which to present your proposed project to sponsors.
Historical data is simply data collected about past events, in this case, prior projects or teams. By connecting your proposal to successful projects of the past that shared similar goals or constraints, you’re able to explain to sponsors that this proposal is viable. Find data to support both why this project is a winner because you’ve analyzed past failure rates or because you’ve analyzed the successes of projects past.
reference/https://www.projectmanager.com/blog/5-tips-creating-better-project-proposal-outline
regards
There are mainly six types of proposal:
• Formally solicited
• Informally solicited
• Unsolicited
• Continuation
• Renewal
• Supplemental
Planning your proposal
Once you know what kind of proposal you’re writing you need to research and plan out the document to make sure you don’t miss out any vital information. Although what you write will vary a little depending on the type of proposal you’re submitting and the format it’s using, you’ll generally want to:
• Define your audience
• Know what problem the proposal tackles
• Research the current state of the issue
• Clearly define the proposal
• Predict the effect this will have
• Assess the time and resources this will take
• Create an outline of the document
For Further reading please follow the link:
https://www.process.st/project-proposal/
Dear Dr. Drlatief Ahmad, it is really an interesting issue.
What makes a good proposal? One attribute is appearance. A strong proposal has an attractive, professional, inviting appearance. In addition, the information should easy to access. A second attribute is substance. A strong proposal has a well-organized plan of attack. A strong proposal also has technical details because technical depth is needed to sell your project. Remember: A proposal is a persuasive document.
A technical proposal, often called a "Statement of Work,” is a persuasive document. Its objectives are to
1. Identify what work is to be done
2. Explain why this work needs to be done
3. Persuade the reader that the proposers (you) are qualified for the work, have a plausible management plan and technical approach, and have the resources needed to complete the task within the stated time and cost constraints.
What makes a good proposal? One attribute is appearance. A strong proposal has an attractive, professional, inviting appearance. In addition, the information should easy to access. A second attribute is substance. A strong proposal has a well-organized plan of attack. A strong proposal also has technical details because technical depth is needed to sell your project. Remember: A proposal is a persuasive document.
It is important to begin your proposal with a comprehensive needs analysis to set the stage for the project you propose. Your description of your project will have more impact if proposal readers fully understand the “why” behind what you propose to do. Dig up solid statistics in your proposal to support your claims. A project proposal focused on community education, agriculture, health, for example, could share statistics on adult illiteracy and high-school dropout rates in the surrounding communities. Discuss the root causes of the needs in your analysis, as well, to show that you fully understand the problems. Following standard formats is very important.
For further information, please have a look in to the following links. I hope they will help you much.
https://undergrad.stanford.edu/opportunities/research/go-apply/writing-project-proposal
http://writing.engr.psu.edu/workbooks/proposal_guidelines.pdf
http://smallbusiness.chron.com/write-good-project-proposal-donor-funding-11345.html
https://www.brighthubpm.com/project-planning/60068-tips-and-example-for-a-project-proposal/
http://www.gly.uga.edu/railsback/1122science2.html
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