Besides the investment in journal subcriptions for their libraries, research organisations spend quite a large amount of resources in paying for publication fees, either for publications in Open Access journals or as regular fees for publishing with toll-access publishers. However, tracking those payments is very difficult for institutions due to the fact that Financial Administration Software Modules often lack a specific field for such expenses. Besides that, individual fees being quite small, researchers will often charge the publishing cost to some other expense account. When suggested that filling a Purchase Order at manuscript submission time might solve this expense reporting issue, some researchers disregard the suggestion claiming that if the article gets rejected, they'll be forced to create yet a new PO. However, a recent survey by Vincent Calcagno et al found that approximately 75% of submitted manuscripts get published by the journal they were submitted to in the first place. So would then POs be a good means for institutional tracking of their expenses associated to research paper publication?
I think, This can be managed between the Institute and the publisher.
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