Identify duplicates by comparing unique identifiers (e.g., student ID or a combination of name and age).
Remove exact duplicates or consolidate partial duplicates by merging relevant information. For instance, if two records show the same student but different treatment dates, combine them into one record with both treatments noted.
Citation: Rahm, E., & Do, H. H. (2000). Data cleaning: Problems and current approaches. IEEE Data Engineering Bulletin, 23(4), 3-13.
If it is a purely a duplicate record, you can select only unique records during your dataset preparation.
If it is a case of disjointed records, you need to think about what you need and whether you are able to merge these records. If there are a few such records and dropping them is inconsequential or you are not time bound, you can drop the records.
Handling duplicate records is crucial for maintaining data integrity. Here are some steps you can take:
Identify Duplicates:Use data profiling tools or queries to find duplicate records based on specific criteria (e.g., name, email, ID).
Assess Impact:Determine the impact of duplicates on your data analysis, reporting, and operations.
Decide on a Strategy:Merge: Combine duplicate records into a single record, ensuring that all relevant information is retained. Delete: Remove duplicates if they are exact copies or if one can be deemed obsolete. Flag: Mark duplicates for further review or to indicate that they need special handling.
Standardize Data:Ensure that data is entered consistently to minimize future duplicates (e.g., format names, addresses uniformly).
Implement Validation:Set up validation rules in your data entry process to prevent duplicates from being created in the first place.
Monitor for Future Duplicates:Regularly check for duplicates and adjust your processes as needed to keep your data clean.
Document Your Process:Keep a record of how duplicates were handled to maintain transparency and for future reference.